SOLUTIONS
What's in it for you?
Seamless workspace organisation
Manage desks and meeting rooms: Allow your teams to book meeting rooms and desks from the web app or mobile app.
Solve reported issues with the digital helpdesk: Ensure quick response to open inquiries and complaints.
Manage your office space flexibly and dynamically, from floor plan and overall layout to area access rights and availabilities.
Unified communication hub: Broadcasting and collaboration
Communicate efficiently by sending broadcasts to employees, members, and teams. Create news feeds and set up community boards for communication with specific groups.
Set up events with the easy-to-use community tool. Communicate on planned events and track attendees.
Facilitate collaboration by allowing users to find when others have booked a desk and schedule their bookings.
Space insight analytics: Employee and office optimisation
Understand the needs of your employees, tenants, and teams by tracking which zones, desks, or other spaces are booked by whom, and how often.
Optimise your office usage at any given moment by getting continuous insights into your occupancy, no-shows, virtual participation rate, and much more.
See what our customers are saying about us.
"Zapfloor is a very innovative and open-minded partner for our real estate projects. Thanks to their customer success program and their R&D team, we were able to implement the smart building / coworking solution we had in mind."
Gregory Van Ass
La Grand Poste
"Zapfloor has completely transformed how we manage our coworking space, boosting our operational efficiency. With their software, we have gained a comprehensive view of our community, enabling us to streamline administrative tasks and save valuable time."
Paulien Derden
The BrainEmbassy
“At Wintercircus, our startup campus and meeting rooms demanded top notch space management. Zapfloor helped bring our vision to life with their flexible, technically adept team. Their custom app enables intuitive meeting room booking, providing seamless visitor experiences. Thanks to zapfloor’s great support and commitment, over 800 members now benefit daily.”
Louis Jonckheere
Wintercircus
Discover our coworking features below.
Desk booking and management
- Collaborate with your team members by booking a desk on the same day and in the same zone
- Get insights into your desk usage
- Set up your integrated floorplan
Meeting room booking and management
- Book meeting rooms via your online calendar of choice, via an iFrame, our web app, or the mobile app
- Fully customise your meeting room configurations
- Get insights into your meeting room usage
Advanced workplace analytics
- Measure how your spaces are being used
- Understand the needs of your people
- Optimise your real estate
- Customise your dashboards
Digital helpdesk
- Report incidents in only three clicks
- Keep track of incidents and filter based on status, priority, category and more
- Resolve incidents and automatically update the people involved
- Integrate with external / third party applications
Community engagement tool
- Create community boards
- Set up and manage events for your community
- Interact with your members and employees
Online payments
- Enable various online payments methods
- Track online payments
- Send structured payment reminders
- Add fees for overdue payments
Lead management tool
- Visualise your entire sales pipeline
- Create and assign deals
- Customise your sales process within zapfloor
- Make use of in-depth reporting on your sales efforts
Contracting and subscriptions
- Make use of digital authentication and contract signage
- Fully customise your contracts by adding and removing subscriptions to services
- Automate processes such as annual indexation of prices and contract renewals
- Keep track of statuses and audit trails
Order and billing system
- Automate financial operations
- Invoice fixed and variable costs
- Keep track of your expected revenue and payment statuses
- Integrate with third party accountancy software
Coworking and CRM software
- Manage your customers and userbase
- Allocate credits and discounts
- Automate processes such as annual indexation of prices and contract renewals
- Make use of dashboards to see revenue and more
Office market place
- Offer extra services and goods
- Manage product catagories
- Set up pricing, availabilities, and more
Visitor management system
- Invite and receive visitors at the office
- Manage access registrations
- Offer your visitors a pleasant visitor experience
- Receive and get notified of deliveries
Why you should pick zapfloor for your workspace?
The most advanced solution on the market
Zapfloor offers the most comprehensive features, seamless integrations, and dedicated customer support to streamline your workspace management.
User-friendly design
Our web and mobile apps are crafted to simplify life for your office admins and members. Booking a desk or meeting room takes just a few clicks, helping everyone get the most from their workspace with ease.
Forward-thinking approach
We don’t just provide a tool—we partner with you. Are you considering future expansions or optimising your current office setup? Our team is here to help you plan for what’s next.
