Let’s talk desk-sharing! Imagine walking into your office and having the freedom to choose your workspace for the day. Whether it's a quiet corner, a collaborative area, or a spot by the window, desk sharing offers the flexibility to match your mood and tasks. It's a shift from traditional fixed workstations to a more dynamic, adaptable environment that caters to the needs of modern professionals. Which is not an easy change. So, we’ve compiled a list of 9 tips on how to implement desk-sharing in the most efficient way!
1. A clean-desk policy
Transitioning to a desk-sharing system requires a shift in habits. Encourage your team to keep desks clean and organised, ready for the next user. This means no personal items left behind and a tidy, functional workspace for all.
2. Create enough closet space
Ensure there's ample storage for personal belongings. Lockers or closet spaces are essential for employees to store their items securely when they're not at their desks. And it also makes it easier to adapt to the clean desk policy we talked about in the previous point.
3. Appoint a shared desk manager
A go-to person for all things desk sharing can be invaluable. They can answer questions, address concerns, and ensure the system runs smoothly.
4. Implement a desk booking system
A seamless desk booking system is crucial. Opt for an easy-to-use app that allows employees to reserve their workspace. Encourage booking at least a few days in advance to ensure availability.
Discover more about
zapfloor’s desk booking system.
5. Build a culture of flexibility
Promote a flexible work culture. Embrace hybrid working models, allowing employees to choose between working from home or the office as needed.
6. Provide space for personal storage
Apart from lockers, ensure there are designated areas where employees can keep personal items during the day. This helps maintain a clutter-free desk environment.
7. Prioritise sanitisation
Implement a clean desk policy to ensure each desk is ready for the next user. Provide cleaning sprays and wipes in every zone, making it easy for everyone to sanitise their workspace before and after use.
8. Extra collaboration spaces
Create designated collaboration areas to encourage teamwork and idea-sharing. These can be informal lounge spaces or more structured meeting rooms.
9. Silent zones
Balance is key. Alongside collaborative areas, ensure there are silent zones where employees can focus without distractions. These quiet spaces are perfect for tasks that require deep concentration.
Embrace the future of work
Desk sharing isn't just a trend; it's the future of dynamic, efficient, and enjoyable workplaces. By implementing these tips, you'll create an environment where flexibility and productivity thrive, making your office a place employees love to be.So, are you ready to revolutionise your workspace?
Talk to one of our experts to discover how zapfloor can make your desk-sharing experience easy.
