A meeting room booking software should provide real-time updates on the availability of meeting rooms. Your users should be able to see which rooms are accessible at a glance and book them instantly without any delays.

Integrations with popular calendar systems (such as Google Calendar, Outlook, etc.) are essential. This allows users to book rooms directly from their calendars, sync their schedules, and receive reminders and updates about their bookings.

The software should have an intuitive and easy-to-navigate interface. Features like drag-and-drop scheduling, quick room search, and clear visual indicators for booking statuses (available, booked, pending) can significantly enhance user experience. A nice extra is software that allows you to implement floor plans in your booking process. Visualising your workspace makes navigating and booking together easier for members and teams.

Users should be able to filter rooms based on specific features (e.g., capacity, equipment like projectors or video conferencing facilities, room layout). Additionally, the software should allow users to set and save their preferences for future bookings.

We’ve all been there - forgetting we booked a meeting room or desk on Monday at 9 am. A booking system that sends automated notifications and alerts for upcoming meetings, cancellations, or changes in booking status reduces your no-show rate.

Zapfloor has no one-size-fits-all approach, although it’s an all-in-one workspace management tool. Our meeting room booking module is adaptable to your company's needs. It allows you to quickly find and book the perfect space, considering factors such as location, amenities, and size, through user-friendly software that can be accessed on both web and mobile platforms. It also enables customisation of meeting room configurations and provides insights into usage.

Want to learn more about our solution? Contact our team of experts for a personalised version of our software.