As the business world continues to evolve, offices are expected to not only be efficient and productive but also sustainable and environmentally responsible. Fortunately, the integration of smart office technology and workspace management tools can help organisations achieve these goals. By leveraging the power of these tools, companies can create a workspace that is both smart and environmentally conscious. On this page, we will delve into some advantages of using a workspace management tool alongside smart office technology, and how this approach can help organisations stay competitive in terms of productivity and sustainability.
1. Integrating CO2 metrics
A CO2 meter measures the amount of carbon dioxide in the air, which is an indicator of how well-ventilated a space is. High levels of CO2 can lead to headaches, fatigue, and reduced cognitive function, which can negatively impact employee performance and well-being. By integrating a CO2 meter with a
workspace management tool, building managers can monitor the air quality in real time and adjust the ventilation system accordingly.
For example, if the occupancy level in a meeting room reaches a certain point, the workspace management tool can trigger the ventilation system to increase the airflow and improve air quality. This can be done automatically, without the need for manual intervention, saving time and reducing energy consumption.
By using data to drive decision-making, building managers can optimise energy usage, reduce costs, and create a more sustainable and comfortable workplace environment.
2. Integrating WiFi endpoints
By combining a workspace management system with personal WiFi accounts, companies can easily monitor whether employees are present in their designated zones. This system can also provide a valuable tool for managing reservations and ensuring that spaces are being used efficiently. For example, if an employee has reserved a desk but is not detected within the radius of their WiFi endpoint, the system can send a push notification to their mobile device to confirm their presence. If the employee is not in the office, the space can then be made available to other employees, maximising utilisation and reducing waste. Integrating WiFi endpoints with a workspace management system can help companies to increase efficiency, reduce costs, and optimise their use of resources. By leveraging the power of technology, organisations can create a more productive and effective workspace for their employees.
3. Integrating smart lighting systems
With occupancy sensors and light level sensors, the smart lighting system can adjust the lighting according to the occupancy and natural light available, resulting in reduced energy consumption and cost savings. This approach not only helps organisations stay competitive in terms of sustainability but also enhances employee experience by providing the right lighting conditions for different tasks and activities. Additionally, the data collected through the smart lighting system can be used to further
optimise space utilisation and improve productivity.
4. Integrating smart thermostats
By integrating your workspace management system with smart thermostats, you can control the temperature in your office more efficiently. For instance, you can set the thermostat to adjust the temperature based on the
occupancy of the room or the time of day. If a meeting room is not in use, the temperature can be set to a lower level to save energy. On the other hand, if the room is occupied, the temperature can be adjusted to a comfortable level automatically. By implementing this approach, you can reduce energy consumption and costs while also creating a more comfortable environment for employees. It also helps organisations to meet their sustainability goals and stay competitive in terms of sustainability practices.
Conclusion
The shift to hybrid working has made managing meeting spaces more complex, but it has also opened up opportunities for innovation. By investing in smarter software, businesses can create a more seamless, efficient, and collaborative workspace.
At
zapfloor, we understand the importance of adapting to the evolving workplace landscape. Our comprehensive workplace management platform, including our
meeting room booking system, is designed to help businesses thrive in the era of hybrid working.
Interested to find out what zapfloor can do for your company? Reach out to our representatives today.
