Let’s talk hybrid working! Over the last five years, nearly every company has adopted a hybrid workplace system. It’s no longer just a trend or an additional perk for employees—it’s become the new way of working. With hybrid working, HR and facility managers face increased organisational demands. Fortunately, hybrid workplace systems are available to relieve some of the pressure. Here are five essential features to consider while choosing a hybrid working system.
Feature 1: Meeting room and desk booking software
Efficient workspace management is at the heart of any hybrid scheduling software. Your hybrid working software should allow employees to book desks, meeting rooms, and other resources effortlessly, whether working from the office or remotely. Real-time availability and easy scheduling ensure that spaces are utilised effectively, avoiding double bookings or overcrowding.
Feature 2: Hybrid work scheduling
Managing a flexible workforce can be a challenge, but hybrid scheduling software simplifies the process. With a robust hybrid workplace system, HR teams can coordinate different departments and teams, determining when they should be on-site. Implementing access control systems with role-based profiles can automate office entry, ensuring only the necessary employees are in the office on designated days. Furthermore, the software can establish hybrid work policies, offering employees the flexibility to choose between remote or office-based work while providing insights into how your space is being used.
Feature 3: Engagement and collaboration tools
To facilitate smooth collaboration between remote and in-office teams, hybrid working software should integrate with existing communication platforms. Seamless integration with video conferencing tools, instant messaging, and document-sharing platforms ensures that employees can engage, collaborate, and stay connected, regardless of location. A hybrid workplace system with built-in engagement tools is key to maintaining high productivity across dispersed teams.
Feature 4: Advanced workplace analytics
Data-driven insights are essential for optimising a hybrid work environment. Look for a hybrid workplace system that offers advanced analytics, tracking workspace usage, employee attendance, and overall productivity. These metrics provide a clear picture of how office spaces are utilised, allowing you to adjust layouts, allocate resources, and fine-tune your hybrid work policies accordingly.
Feature 5: Integration with existing systems
The ideal hybrid working software should integrate seamlessly with your organisation’s existing tools. Whether it’s your HR system for employee profiles and permissions or IT systems for device management and network security, a unified hybrid workplace system ensures smooth workflows. This not only enhances security but also makes it easier to manage hybrid work environments without overhauling your existing infrastructure.
Zapfloor - hybrid work scheduling software
With zapfloor, you can create and manage teams and departments within your organisation. You can also establish hybrid work policies, which allow employees to choose between working in the office or remotely. Additionally, the software can provide visibility into how teams utilise office space, allowing you to optimise usage and manage resources effectively.
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